AI implementation · Jefferson City, Missouri
Turn repetitive, disorganized work into systems your team actually uses.
Proofstack AI Consulting helps small and midsize businesses save time, tighten follow-up, and get organized with practical AI. We study how your work runs today, then build tools that fit it, with a person approving anything that reaches a customer.
How it should run
How it runs today
The problem we solve
Your business runs on people remembering things. That doesn't scale.
Most small businesses don't need more software. They need the software they already pay for to work together, and the know-how in their people's heads written down where a team member or an AI assistant can use it.
Less repetitive work
Emails, quotes, summaries, and data entry that get rebuilt from scratch every time become drafts ready for a quick review.
Faster lead response
New inquiries get sorted, answered, and routed quickly, so good leads stop going cold in an inbox.
Fewer missed handoffs
Follow-ups, reminders, and next steps are built into the process instead of depending on memory.
Cleaner data
Customer and job information lands in one place, formatted the same way, every time.
Documented know-how
SOPs, pricing rules, and "how we do it here" live in a knowledge base your team and your AI can both use.
Time back for the owner
You spend your hours on customers and growth instead of the admin that keeps piling up.
Flagship service
The AI Concierge: an AI workspace built around your business
We set up a Claude workspace that knows your company, then build custom AI tools for your real daily work, one at a time, alongside your team.
Twice a month we sit down with you for an hour. Each session adds one new capability, such as drafting estimate follow-ups in your voice, turning job notes into clean records, or answering staff questions from your own SOPs. You learn how it works as we build it, so the system stays yours.
Founding-cohort pricing starts at $499 a month, limited to the first ten clients. 6 of 10 founding spots left.
Included in the AI Concierge
- A Claude workspace set up for your company and team
- A company knowledge base: services, pricing rules, policies, voice
- SOPs and templates written down so they can be reused
- One custom AI skill built per session, for a real recurring task
- Connections to the tools you already use, such as Gmail, Google Calendar, and Drive
- Hands-on training so your staff can use it without us
- Human review built in: customer-facing output is always a draft first
Our method
Theory of Operation: we find out how the work should run before we change anything
The method comes from industrial maintenance troubleshooting. You can't fix a machine until you know what "working correctly" looks like. Business workflows are the same.
- 01ObserveWatch how the work actually happens today.
- 02DocumentWrite down every step, tool, and handoff.
- 03CompareHold it against how it should run.
- 04IdentifyName the gaps between the two.
- 05DetermineChoose the right fix for each gap.
- 06ImplementBuild it with your team, with review steps.
- 07MeasureCheck the time saved and adjust.
Industries
Built for businesses with heavy admin and small teams
We focus on service businesses where the owner or a small office staff carries the paperwork, the follow-up, and the scheduling.
HVAC
Estimates, dispatch, and maintenance agreements
Follow up on every open quote and keep service notes and renewals organized.
HVAC →Real Estate
Lead response, listings, and transaction paperwork
Answer inquiries fast and draft listing copy, updates, and checklists in your voice.
Real estate →Law Firms
Intake, document prep, and client updates
Organize intake and first drafts, with attorney review on everything.
Law firms →Service Businesses
Quotes, scheduling, and customer follow-up
For contractors, trades, and local service companies running on phones and paper.
Service businesses →How we operate
Straight answers, even when the answer is "don't build that"
If a $20-a-month tool already solves your problem, we'll tell you to buy it. If the real fix is removing three steps from a process, we'll say so. Sometimes AI is the right tool. Sometimes it isn't, and a good diagnosis tells you which.
See it working
Workflow demonstrations and client results
Step-by-step examples of the workflows we build, each clearly labeled so you know what's a demonstration and what's a client result.
One call. Four skills. One seamless workflow.
A real service call for a residential HVAC company, carried from intake to dispatch note to customer reply to quote follow-up, with nothing re-typed and the owner approving every decision.
Read the case study →